How to Choose the Right Wedding Vendors for Your Vision

I know wedding planning can feel like a whirlwind of decisions, but choosing the right vendors is a huge step in turning your dream day into reality. The right vendors don’t just provide the services you need—they understand your unique vision and help you bring it to life.

Here’s how you can find the perfect vendors that fit your style, budget, and expectations.

01

Clarify Your Wedding Vision

First things first, you’ve got to be crystal clear on your vision. Take a step back and ask yourself: What does your perfect day look like? Whether you’re picturing a formal, black-tie evening or a relaxed, rustic celebration, having a clear vision will guide you to vendors who can match that style. Plus, it makes communicating with them so much easier when you already know what you want!

• Tip: Create a mood board on Pinterest or use a wedding vision planner to gather inspiration.

02

Set a Budget for Each Vendor

Budgeting may not be the most glamorous part of planning, but it’s essential. Decide how much of your overall wedding budget you want to allocate to each vendor. This will help you stay focused on vendors who are within your price range, and keep you from falling in love with something that’s out of reach. Be upfront about your budget when talking to vendors—it's important for everyone to be on the same page.

• Tip: NEVER state your budget first, most vendors I found price the client, not the job. If they truly have a price they will have no problem telling you what it is. Have them state the price first. You can always negotiate from there.

03

Do Your Research

Once your vision is clear and budget set, it’s research time! Gather recommendations from your friends, family, or online reviews (hello, wedding websites!). Visit vendor websites and stalk their social media profiles for a good look at their past work. Does their style align with your wedding theme? If you’re hiring a photographer, for instance, make sure their vibe—whether light and airy or bold and dramatic—matches what you’ve been envisioning.

04

Interview Your Top Choices

Now comes the fun part—interviewing your top picks! These initial chats are your chance to feel them out. Ask about their experience, services, and availability, but also make sure there’s a vibe. A great vendor isn’t just talented—they get your vision and you feel comfortable working with them. Remember, this is your day, and you want to feel 100% confident in your vendor team!

• Tip: Create a list of questions to ask each vendor about their experience, flexibility, and availability.